???? Neftaly Event Plan Overview
Event Title: Neftaly Health Care Wellness Event
Theme: GBV Awareness & Health Services
Date: 06 June 2025
Location: [Venue – Confirmed/To Be Confirmed]
Hosted By: Neftaly Human Capital
Approved By: Neftaly Royal Committee & CEO Neftaly Malatjie
???? Neftaly Event Objectives
- Raise awareness on Gender-Based Violence (GBV)
- Provide accessible wellness and health services to communities
- Engage youth and learners in educational and interactive sessions
- Promote Neftaly’s commitment to community health and well-being
???? Pre-Event Planning & Coordination
- Event Planning Meetings: Document minutes and decisions
- Venue Booking Confirmation Report
- Confirm Event Schedule, Speakers, and Facilitators
- Invite Sponsors, Judges, Influencers, Partners
- Neftaly Royal CEO Approvals (Launch + Hosting)
- Budget & Finances:
- Create Event Budget Template
- Submit Event Budget Proposal
- Conduct Financial Review Report
???? Neftaly Event Communications & Media
- Create Promotional Materials:
- Posters, Brochures, Flyers
- Social Media Campaign Content
- Daily Announcements
- Event Advert Videos for Each Segment
- Videos:
- Learners’ Excitement Videos
- Judges’ Participation Confirmations
- Rewards & Awards Confirmation
- Dance, Singing, Networking & Excitement Videos
- Daily Progress Updates
- Walkthrough at Venue
- Photo Coverage:
- At least 100 Professional Photos
- Articles:
- Confirm Event Date, Venue, Time
- Feature Neftaly CEO Congratulating Organizers
???? Neftaly Event Program & Logistics
- Event Agenda & Template
- Include Timelines, Speaker Roles, Responsibilities
- Speakers & Performers:
- Keynote Speaker List & Speech Draft
- Short Biographies of Speakers & Entertainers
- Seating, Table, Parking & Transportation Plans
- List of Invitee Groups & Attendees
- List of Confirmed Judges & Influencers
- Staffing:
- Volunteers & Student Assistants Coordination
???? Neftaly Event Materials
- Event Programs (print/digital)
- Branded Giveaways (if applicable)
- Sustainability Messaging Materials
✅ Risk & Safety Planning
- Event Risk Assessment Checklist
- Security Confirmation Report
- Last Minute Issues Report
- Event Flow and Timing Confirmation
???? Engagement, Feedback, and Evaluation
- Post-Event Surveys for Participants & Stakeholders
- Event Success Document (vs KPIs)
- Thank-you Notes:
- To Participants, Sponsors, Stakeholders
- Feedback Collection:
- Participants, Organizing Team, Sponsors
- Post-Event Report Template
- Final Event Success Report with Recommendations
???? Neftaly Sponsorship & Funding
- Sponsorship Package
- Invitation Letters to:
- Sponsors, Donors, Grantmakers, Funders, Exhibitors
- Public Stakeholders & Media Partners
???? Future Planning
- Neftaly Event Listing for Future Planning
- Recommendations for Next Events
- Update Event Web Page & Share Public Link