???? Neftaly Entry Requirement – Proof of Address (for Physical Attendees)

To ensure safe and organized participation in the Neftaly Health Care Wellness (GBV Awareness & Health Services) initiative, all physical (in-person) attendees are required to submit valid proof of address. This helps Neftaly plan venue logistics, manage attendance records, and ensure compliance with safety and community guidelines.

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???? What is Considered Valid Proof of Address?

Participants may provide one of the following documents, issued within the last 3 months, which clearly shows their full name and current residential address:

✅ Utility Bill (electricity, water, gas)
✅ Bank Statement
✅ Municipal Bill or Letter
✅ Official Government Correspondence (e.g., tax statement, voter registration confirmation)
✅ Lease Agreement or Rental Invoice
✅ Letter from a Local Authority (if formal documents are not available)

For participants under 18 years of age who may not have utility bills or bank statements in their own name:

• They may submit proof of address in their parent or guardian’s name, along with a signed letter from the parent/guardian confirming that the participant resides at that address.

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???? How to Submit Proof of Address

1️⃣ Upload During Online Registration

• Participants will be prompted to upload a scanned or digital copy of the proof of address document as part of the online registration process.
• Accepted file formats include PDF, JPG, or PNG.

2️⃣ In-Person Submission (if Needed)

• If uploading online is not possible, participants may bring a physical copy of the proof of address document to the event check-in desk.
• Event staff will verify the document and return the original immediately.

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????️ Why Proof of Address is Required

• To verify participants’ locations, ensuring attendance capacity is managed effectively and safely, especially if the event has regional restrictions or limited capacity.
• To support contact tracing and health safety measures, if required by local health authorities.
• To confirm the participant’s eligibility for region-specific activities or services during the event (if applicable).
• To demonstrate Neftaly’s commitment to maintaining a safe and organized environment for physical attendees.

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⚠️ Important Guidelines

• Documents must be recent (issued within the last 3 months) to reflect the current residential address.
• The document must clearly display the participant’s full name and complete address.
• If the participant is under 18, parental/guardian confirmation of residency must accompany the document.
• Incomplete or unclear documents may delay registration approval.

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???? Neftaly’s Privacy Commitment

• Proof of address documents are handled in strict confidence and used solely for event registration, safety, and planning purposes.
• Neftaly commits to secure storage and data protection, with all documents deleted or anonymized after the event in accordance with Neftaly’s privacy policies.

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Would you like me to:
✅ Draft a sample proof of address upload section for the registration form?
✅ Create a template parental/guardian letter of residence confirmation for participants under 18?
✅ Draft a Neftaly privacy statement detailing how address documents are protected?